Policy Number: 67

External Audits

Subject:

Audits of the university by external entities

Scope:

Employees

Date Reviewed: November 2012

Responsible Office: Auditing and Advisory Services

Responsible Executive: Assistant Vice President, Internal Audit

I.     POLICY AND GENERAL STATEMENT

Various entities such as the federal and state government, the UT System, and other agencies and groups that provide funds to The University of Texas Health Science Center at Houston ("university") are entitled to audit the use of their funds. It is the policy of the university to cooperate fully with external auditors. Auditing & Advisory Services (A&AS) is responsible for coordinating and facilitating these external reviews.

The implementation status of recommendations resulting from external audits is tracked by A&AS and reported to the university's Audit Committee.

The university as a state agency, is required by state law to request and receive permission from the State Auditor before contracting for private audit services. This requirement also applies to corporations dedicated to the benefit of the university. In addition, the provision of private audit services must comply with the Rules and Regulations of the Board of Regents of The University of Texas System.

II.     PROCEDURE

A. Notification of External Audit

When notification of an external audit or review is received, A&AS must be contacted by the area or activity receiving the notification of the upcoming audit. A&AS’ role is to assist the area being audited as it moves through the audit process.

B. Private Audit Services

A&AS must be notified when private audit services are being considered. A&AS will help develop the information required by the State Auditor and will facilitate the permission request.

Procurement Services and the Office of Legal Affairs must also be notified when private audit services are being considered. These offices will help with the necessary procurement and contracting processes.

III.     CONTACTS

ContactTelephoneEmail/Web Address
Auditing and Advisory Services 713-500-3160 http://www.uthouston.edu/audit/contact.htm