Policy Number: 35

Publication of Professional Literature or Newsletters

Subject:

Participation by employees in producing articles and newsletters on behalf of professional organizations

Scope:

Employees except student appointees

Date Reviewed: April 2008

Responsible Office: Budget and Financial Reporting; Office of Institutional Advancement

Responsible Executive: Vice President, Finance and Legislative Affairs; Vice President, Institutional Advancement

I.     POLICY AND GENERAL STATEMENT

The University of Texas Health Science Center at Houston ("university") encourages its employees to participate in professional organizations and to produce articles and newsletters on behalf of these organizations as a means of stimulating professional growth.

Employees who participate in publication activities must use great discretion to avoid any compromise of the reputation of the university through an inappropriate use of the university's name, logo and seal: they may not place the institution in the position of appearing to endorse any particular product or service. The university specifically prohibits the use of its name, logo or seal as part of a return address, letterhead or title of a publication.

II.     PROCEDURE

Individuals who hold executive or editorial positions with professional organizations and who are assigned agency funds from a professional organization with which to carry out its business may request that an agency fund account be set up through Budget and Financial Reporting to facilitate the disbursement of those funds. The request to open an agency fund account of this kind must be accompanied by a deposit of funds in advance of the performance of duties.

Under no circumstances may state funds or the university bulk mailing permit be used to support such activities. Discretionary departmental funds may be used to the extent they are available.

Employees who hold editorial responsibilities may choose to use the printing facilities of the university Printing and Media Services, which operates on a fee-for-service basis.

III.     CONTACTS

ContactTelephoneEmail/Web Address
Budget and Financial Reporting 713-500-4919

budget@uth.tmc.edu

https://inside.uthouston.edu/finance/budget/contact.htm

Office of Institutional Advancement - Special Events and Creative Services 713-500-3137 https://www.uth.edu/public-affairs/communications.htm