Office of Sponsored Projects

Proposal Preparation and Submission


The PI confirms that the entire proposal meets requirements outlined in the Program Announcement, Request for Application (RFA), Request for Proposal (RFP), or other application instructions. Such requirements include, but are not limited to, award minimums/maximums, page limitations, font/margins, electronic file type/size, deadlines, and accurate mailing addresses.

Specific PI responsibilities are as follows:

 Technical Proposal

  • Prepares the technical proposal; identifies the need for subcontractors.
  • Determines whether additional space is needed (the PI should identify the need and request it from his/her supervisor or other appropriate school official).
  • Maintains his/her CV or biosketch.
  • Ensures that procedures are consistent with sound research design and do not unnecessarily expose study subjects to risk or harm.
  • Assures that the design is appropriate for the research hypothesis.
  • Determines the project will contribute original scholarship.


Proposal Budget

  • Prepares or directly supervises budget preparation and justification.
  • Selects the appropriate facilities and administrative or indirect cost rate from the negotiated rates, under guidance from OSP and HOOP 69.  
  • Requests an indirect cost waiver, if necessary, from the department chairperson and dean, then forwards this request to OSP for final approval.
  • Requests matching funds from department chairperson and dean or identifies in-kind contributions from appropriate sources, when necessary.
  • Proposes cost sharing through contributed effort or other approved mechanisms and seeks approval from appropriate department chairperson and dean.
  • Identifies all available financial resources in direct support or other research endeavors (other support) either at proposal submission or Just-In-Time, in accordance with sponsor requirements.
  • Identifies anticipated program income.



  • Prepares the appropriate regulatory forms (either at proposal submission, award or Just-In-Time, in accordance with sponsor requirements) for the Committee for the Protection of Human Subjects (CPHS), the Animal Welfare Committee (AWC), and the Safety, Health, Environment & Risk Management’s (SHERM) office, if the proposal involves:
    • human subjects
    • live animals as subjects
    • recombinant DNA, infectious agents, narcotics, or biological toxins
    • human blood or body fluids
    • radioactive materials and/or ionizing or non-ionizing radiation-producing equipment
    • hazardous materials
    • Protected Health Information (PHI)
  • Submits a Research Conflict of Interest Certification Form for all study personnel involved in the design, conduct, or reporting of the research in accordance with HOOP 94 in order to disclose any potential conflicts of interest. 
  • Affirms that he/she is not excluded or debarred from receiving federal funds, and is not delinquent on any student loans.
  • Submits an accurate and complete Review and Approval Form (R&A Form), and ensures appropriate department personnel sign off on the project.