Office of Sponsored Projects

Electronic Submissions

Proposals requiring electronic submission to the sponsor should follow the procedures listed below for OSP’s review and approval. The administrative and financial (A&F) packet, including the completed administrative portion of the grant application, is due to OSP ten (10) business days prior to the agency deadline.

Route only final documents, not drafts, to OSP for review and approval. Draft documents delay the review process.

 

CAYUSE PROPOSAL REQUIREMENTS

A complete A&F Packet for a proposal built in Cayuse entails:

SF 424 Research and Related (R&R) forms (all information is to be completed when uploaded for A&F review):

  • SF 424 Cover (pages 1 & 2).
  • R&R Other Project Information.
  • R&R Project/Performance Site Locations (all sites should be included at the time of upload).
  • R&R Senior/Key Person Profile (information for all senior/key personnel required for the A&F review. Biographical sketches not required at the time of A&F review, but are required for the final application).
  • PHS 398 Cover Page Supplement (pages 1 & 2).
  • PHS 398 Checklist (pages 1 & 2).
  • R&R Budget (all three pages must be completed for all years, including budget justification. If a modular application, complete the PHS 398 Modular Budget).
  • R&R Subaward Budget Attachment (if applicable).
  • Targeted/Planned Enrollment Table, Inclusion Enrollment Report, and PHS 398 Cover Letter (if applicable).

Upload the following in Documents under the Proposal Summary section in Cayuse:

  • Completed R&A form signed by all parties for all schools participating on the project.
  • Signed Research Conflict of Interest Certification forms for all personnel on the project.
  • Signed exceptions letters for projects involving cost sharing, an IDC wavier, appointment letters, etc., as applicable.
  • Internal spreadsheets for the budget.
  • Projects involving subcontracts will need to provide for each subcontract: a signed Letter of Intent (LOI), scope of work (SOW), final budget, final budget justification, collaborator's federal negotiated indirect cost rate agreement, and a Conflict of Interest Disclosure form from each subcontractor.

Route the application to OSP by adding OSP to the routing chain under the Routing & Approval section of the Cayuse application.

Effective June 2012, all proposals built in Cayuse will be submitted by the PI or their delegate using the self-submit process. HOOP 64 requires OSP review of the Administrative & Financial (A&F) portion of the application. Once OSP reviews and approves this A&F portion, it will be routed back to the department. After the PI has completed the science, the PI or their delegate will submit the final application. For detailed instructions, click here, or see the Self-Submit Training Presentation.

 

ALL OTHER ELECTRONIC PROPOSAL SUBMISSIONS 

In one PDF document, submit the following to OSP via the OSP Proposal Upload:

  • Completed R&A form signed by all parties for all schools participating on the project.
  • Signed Research Conflict of Interest Certification forms for all personnel responsible for the design, conduct, and/or reporting of the proposed research.
  • Final budget and budget justification on the sponsor-required forms. Provide the departmental/internal budget, if available.
  • Signed exceptions letters for project involving cost sharing, an IDC wavier, appointment letters, etc., as applicable.
  • Copy of the administrative pages of the grant application, including all documents excluding the science.
  • Agency instructions and guidelines.
  • All applicable assurances (human subjects, animal welfare, etc.) required by the sponsor at the time of submission.
  • Projects involving subcontracts will need to provide for each subcontract: scope of work (SOW), signed letter of intent (LOI), final budget, final budget justification, collaborator's federal negotiated indirect cost rate agreement, and a Conflict of Interest Disclosure form from each subcontractor.

Final application, complete with science, received by OSP at least three (3) full business days prior to the deadline (if OSP is to submit electronically).

Effective June 2012, all proposals built in Cayuse will be submitted by the PI or their delegate using the self-submit process. HOOP 64 requires OSP review of the Administrative & Financial (A&F) portion of the application. Once OSP reviews and approves this A&F portion, it will be routed back to the department. After the PI has completed the science, the PI or their delegate will submit the final application. For detailed instructions, click here, or see the Self-Submit Training Presentation.