Office of Sponsored Projects

Material Transfer/Data Use Agreements

A Material Transfer Agreement (MTA) or Data Use Agreement (DUA) is a contract that establishes terms and conditions governing the transfer of research-related materials or data between the University and another institution or company. An MTA or DUA between a providing entity and a receiving entity should be fully-executed before any materials or data are sent or received.

MTAs/DUAs IN (RECEIVING MATERIALS/DATA)

An MTA or DUA-In must be completed when a University PI has requested materials or data from another entity. Typically, the providing entity will provide its own MTA/DUA template for University’s review and execution.

All MTAs or DUAs should be forwarded to OSP for review. For each MTA/DUA, the PI must submit a Non-Monetary R&A Form detailing the specifics of the transfer. Following negotiation of the terms and conditions of the MTA/DUA, if necessary, the OSP Specialist will obtain signature or email approval from the PI. Following the execution of the MTA/DUA, which includes the signature of an authorized institutional signatory, the Specialist will notify the PI so that the PI can follow up with the providing entity regarding specific shipping arrangements.

 

MTAs/DUAs OUT (PROVIDING MATERIALS/DATA)

An MTA or DUA-Out must be completed when a University PI desires to send materials or data to a researcher at another entity. In these instances, a University MTA/DUA template will be sent to the receiving entity for review and execution. The University may choose to utilize its MTA/DUA template or, for material transfers, it may choose to utilize a Uniform Biological Materials Transfer Agreement (UBMTA), if appropriate.

For each MTA/DUA, the PI must submit a Non-Monetary R&A Form detailing the specifics of the transfer. Following negotiation of the terms and conditions of the MTA/DUA, if necessary, the Specialist will obtain signature or other approval of the Principal Investigator. The Sponsored Projects Specialist will send a copy of the draft MTA/DUA to the PI for approval. Once the MTA/DUA has been fully executed, the PI may send the materials to the receiving entity.