Sponsored Projects Administration

eRA Commons

eRA Commons is an online interface where grant applicants, grantees, and federal staff at NIH and grantor agencies, such as AHRQ and CDC, can access and share administrative information relating to research grants.

The functions available to a user in eRA Commons are based on the ‘role’ associated with their eRA Commons account.

eRA Commons users, based on their role, can conduct a variety of business in Commons, including:

  • Track the status of their grant applications through the submission process, view errors and/or warnings and check the assembled grant image.
  • View summary statements and score letters following the initial review of their applications.
  • View notice of award and other key documents.
  • Submit Just-In-Time information (SO only) requested by the grantor agency prior to a final award decision.
  • Submit the required documentation, including the Financial Status Report and final progress report, to close out the grant.
  • Submit a No-Cost Extension notification (SO only) that the grantee has exercised its one-time authority to extend without funds the final budget period of a project period of a grant.
  • Submit a streamlined annual progress report electronically, provided the grantee institution is eligible to submit one under the Electronic Streamlined Non-competing Award (eSNAP) process.
  • Delegate status to others.

Frequently Asked Questions

For the latest news about eRA systems, visit their webpage.

Account Requests and Troubleshooting

Complete this form for eRA Commons account requests and send to William Mitchell.

Contact William for questions and troubleshooting at 713-500-3374.

NIH Grant Award Closeout 

National Institute of Health (NIH) grant award recipients must submit three documents within 90 days after the end date of the award: a Financial Status Report , a Final Progress Report , and a Final Invention Statement and Certification . For certain programs (activity codes  C06, R13, R25, S15, Ts, and Fs), the Final Invention Statement and Certification is not currently required.

Financial Status Report (FSR)

The FSR is submitted by Post Award Finance (PAF). Click on the link above for guidance.

Final Progress Report (FPR)

Unless otherwise specified in the award (i.e. S10 awards), there is no required form or standard format for the FPR. However, all FPRs submitted electronically must be submitted as Adobe Portable Document Format (PDF) file. Specific details regarding FPR requirements can be found in Section 8.6.2 of the NIH Grants Policy Statement.

How to Submit a FPR:

  • Log in to eRA Commons by clicking on this link eRA Commons Login
  • Select the Status tab from the Status menu.
  • Click on List of Applications/Grants
  • Click on the Requires Closeout hyperlink under the Action column of the grant
  • Click on the Process Final Progress Report hyperlink in the Action column of the Closeout Status page
  • The Closeout – Upload Final Progress Report screen will appear. To upload the Final Progress Report file, click Browse.
  • Once the Final Progress Report file has been uploaded, click Submit.
  • A prompt will appear with a statement of verification. Click OK.

Final Invention Statement (FIS)

The FIS must be executed and submitted within 90 days following the expiration or termination of a grant award. The statement will include all inventions, which were conceived or first actually reduced to practice during the course of work under the grant award. A FIS must be submitted even if no inventions were conceived. Specific details regarding the FIS requirements can be found in Section 8.6.3 of the NIH Grants Policy Statement.

How to Submit a FIS:

  • Log in to eRA Commons by clicking on this link eRA Commons Login
  • Select the Status tab from the Status menu.
  • Click on List of Applications/Grants
  • Click on the Requires Closeout hyperlink under the Action column of the grant
  • Click on the Process Final Invention Statement hyperlink in the Action column of the Closeout Status page.
  • This process opens the Submit Final Invention Statement screen for the selected Application ID.
  • If NO is selected, a statement of verification will appear. Click OK.
  • If YES is selected, the PI will be taken to the Add Invention screen.
  • The PI must determine whether inventions are to be reported. If inventions are reported, the specific inventions must be listed.
  • If “Yes” is selected, the Add Invention screen will appear. Enter the required information (indicated by *) and click Add Invention.
  • The newly added invention will appear in the Saved Invention section of the screen. The invention may be removed at any time by clicking the Remove hyperlink in the Action column.
  • Once all inventions have been entered, click Verify.
  • A prompt will appear with a statement of verification. Click OK.

After the PI submits the FPR and/or FIS in eRA Commons:

1. Sponsored Projects Administration (SPA) receives auto-generated e-mails from eRA Commons:

  • Final Progress Report has been submitted, and/or
  • Final Invention Statement has been saved and available for review and verification by a Signing Official (SO)

2. An SO approves the FIS that was submitted and an e-mail is generated to both the PI and SPA confirming that the Invention Statement has been successfully submitted to eRA Commons.

 

Contact PAF for grant award closeout instructions for agencies other than NIH i.e. AHRQ.