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Information for the NIH Extramural Grantee Community During the Lapse of Federal Government Funding

Published October 07, 2013 by OSP


This morning NIH published NOT-OD-13-126 regarding the lapse in government funding.  While NIH has strongly encouraged applicants to not submit paper or electronic applications during the lapse in funding, I encourage you to continue submitting your applications to OSP.  

 

CONTACT WITH NIH STAFF

E-mail, Phone, Fax, and Postal Mail Contacts:  For the duration of the funding lapse, NIH extramural employees will be prohibited from working (remotely or in the office).  Consequently, there will be no access to voice mail, e-mail, fax, or postal mail during this period.  Mail requiring someone to sign/accept may not be received.  All other postal mail, fax, and voice mail communications will not be acted upon until after operations resume. It is recommended that you delay sending such communications until after operations resume.

Help Desk Support:  For the duration of the funding lapse, all help desks, central e-mail boxes, and web ticketing systems for questions related to NIH grants policy and electronic grants systems will not be available, including the eRA Helpdesk and Grants Information Services.  

In the event of an emergency involving human safety, please contact Dr. Sally Rockey at rockeysa@od.nih.gov.

 

SUBMISSION OF GRANT APPLICATIONS
For the duration of the funding lapse, applicants are strongly encouraged not to submit paper or electronic grant applications to NIH during the period of the lapse.  Adjustments to application submission dates that occur during the funding lapse will be announced once operations resume.  For any applications submitted immediately prior to or during the funding lapse, here is what will happen.

  1. For electronic submissions through Grants.gov: Grants.gov will be open and can accept electronic applications.  However, applications will not be processed by NIH until the eRA Systems are back on-line.  NIH will ensure that all applications submitted within the two business days before or during the funding lapse will receive the full viewing window once the systems are back on-line.  
  2. For electronic submission of multi-project applications through NIH’s ASSIST system: The ASISST system will not be available until NIH systems are back on-line.
  3. Paper Submissions: Staff will not be available to receive paper applications during a funding lapse. 

The safest course is to wait to submit any application to NIH until after operations resume and a Notice in the NIH Guide concerning adjusted submission dates is posted.

 

AWARDED GRANTS
Currently Active Grant Awards:  For the duration of the funding lapse, all work and activities performed under currently active NIH grant awards may continue.  However, see below for limits on performing many of the reporting requirements associated with NIH grant funding. 

Progress Reports

  1. Electronically Submitted Progress Reports:  For any progress reports due during the funding lapse, the eRA Commons will not be accessible.  Users will need to wait until the eRA Commons is back on-line before these progress reports can be submitted. 
  2. Paper Submitted Progress Reports:  No NIH staff will be available to receive paper progress reports. Therefore, institutions are encouraged to delay mailing all paper progress reports due during the funding lapse until after operations resume.  

Notice of Awards (NoAs)No NIH grant awards will be processed for the duration of the funding lapse.  For any awards processed before the funding lapse that have an issue date during the funding lapse, the awards will not be sent to the grantee on the issue date.  Once operations resume, all pending NoAs will be sent.  This will not affect the start date nor the issue date of these awards; it just affects the date the award document is actually sent to the grantee and available for access in the eRA Commons.  In the absence of actually receiving the NoA, institutions may use pre-award costs authority at their own risk. 

No-cost Extension Notifications:   The eRA Commons will not be accessible during the funding lapse.  Further, no-cost extension notification cannot be submitted via the Commons once the expiration date of the grant has passed.  For any grants due to expire during the funding lapse that plans to be given a no-cost extension, a paper notification to the IC will be required after operations resume. 

General Access to eRA Commons and Other OER-Supported Systems:  The eRA Commons will not be accessible during the funding lapse.  Therefore, no user will be able to access the Commons for viewing electronically submitted applications, accessing Internet Assisted Review, or processing such actions as Commons Registration, FSRs/FFRs, xTrain documents, Closeout documents, and/or FCOI notifications etc.  Further there will be no ability to access Commons for query or other purposes.  There also will be no access to the Interagency Edison or Electronic Council Books systems.

Prior Approval Requests and Other Communications:  NIH extramural employees will have no access to voice mail, e-mail, fax, or postal mail during the funding lapse.  All prior approval requests and other communications will not be received until operations resume.  It is recommended that you delay sending such communications until after operations resume.