Post Award

List of Account Types

Fiscal Year (FY) Accounts – These consist of all funds other than 50000 to 59999. The funding period is from 09/01/XX to 08/31/XX of each fiscal year. Inception to date totals on the monthly financial ledgers will match year to date totals. These funds are budgeted through the annual budgeting process. Fund balances from prior years can only be budgeted through a budget balance forward process, which typically must be approved by the office of Budget and Financial Reporting (BFR). In some instances, BFR must also get approval from the EVP for Finance.

Multi-Year (MY) Accounts – These consist of funds 50000 to 59999, and the grant or contract period crosses fiscal years. The year-to-date column of the monthly financial ledgers will reflect revenue and expenses for the current fiscal year. The inception-to-date totals on the monthly financial reports will include all revenue and expense history (including multiple fiscal years), which helps facilitate financial reporting. 

FMS FundDescription
10000-15999 Agency Funds (Funds held for others)
16000-17999 Auxiliary Funds - Business units established for the express purpose of providing a service to faculty, students and/or staff (i.e., Rec. Center, Bookstore)
18000-19999 Endowment Loan Funds
20000-25000 Corpus Funds
30000-34999 Designated Funds (MSRDP) - Funds from income generating activities related to individual departments. MSRDP accounts are funded by clinic income. These are unrestricted funds. See HOOP for specific policies.
35000-35999 Service Department Funds - Business units within the University that are income generating. Services can be provided to both internal and external clients (the majority should be internal). Follows same restrictions as with state funds.
40000-41999 State Funds - Funds appropriated by the state through the submission of an annual operating budget approved by the UT System Board of Regents. These funds are restricted. See guidelines for usage in the state's appropriations bill for the appropriate biennium, HOOP and the request issuance (RI) policy.
41000 Texas Higher Education Coordinating Board - Grants awarded based on application submitted to agency each year. These funds are very restricted. See agency guidelines for details or contact Mary Shepard.
42000-42999 HCPC State - Funds appropriated by the state through the submission of an annual operating budget approved by the UT System Board of Regents. These funds are restricted. See guidelines for usage in the state's appropriations bill for the appropriate biennium, HOOP policy, and the request issuance (RI) policy.
50000 U.S. Public Health Service Grants (Miscellaneous Grants, Traineeships & Fellowships)
50001 National Science Foundation
50002 National Institute of Justice
50003 U.S. Department of Education
50004 HRSA/Bureau of Health Professionals (BHP)
50005 Environmental Protection Agency (EPA)
50006 NASA
50008 HRSA (non-BHP)
50011 Local Federal Flow-Through Funding
50012 Private Federal Flow-Through Funding
50013 State Federal Flow-Through Funding
51001 CDC
through 51999 Miscellaneous Federal Grants & Contracts
53000-53999 State Contracts
55000-55999 Local Contracts
56000 Council for Tobacco Research
56001 American Cancer Society
56002 Hogg Foundation
56003 American Heart Association - National Office
56004 American Heart Association - Texas Affiliate
56006 American Lung Association
56007 American Diabetes Association
56008 Cystic Fibrosis
56009 March of Dimes
56010 Muscular Dystrophy
56011 Welch Foundation
56012 Miscellaneous Private Grants
57001 Clinical Studies
57002 Hermann Hopsital
57003 Texas Heart Institute
57004 Baylor College of Medicine
57005 Clayton Foundation
57008 Shriners
57015 Miscellaneous Private Contracts
58000 Restricted Gifts
58001 Unrestricted Gifts
59000-59999 Endowments