Policy Number: 165

Solicitation on Campus

Subject:

Solicitation on Campus

Scope:

Anyone who attempts solicitation activities at the university, including, but not limited to, employees, students, residents and university contractors

Date Reviewed: April 2009

Responsible Office: Office of Legal Affairs; Auxiliary Enterprises

Responsible Executive: Vice President and Chief Legal Officer; Vice President and Chief Auxiliary Enterprises Officer

I.     POLICY AND GENERAL STATEMENT

No solicitation shall be conducted on the campus of The University of Texas Health Science Center at Houston ("university") unless permitted by this policy. The activities listed in the Permissible Solicitation Activities Guidelines shall not be deemed solicitations prohibited by this policy when conducted in accordance with this policy, with HOOP Policy 174 Speech and Assembly,and with Rule 80103 of The University of Texas System Board of Regents.

All approved solicitation activities must be conducted in a manner that:

II.     DEFINITIONS

Solicitation is defined as:

III.     PROCEDURE

A. Approval of Solicitation Activities

Auxiliary Enterprises is responsible for coordinating the review and approval of solicitation on campus. For detailed procedural information and approval forms see the Auxiliary Enterprises Solicitation/Event Guidelines.

B. Reporting of Impermissible Solicitation Activities

Impermissible solicitation on campus by unauthorized agents should be reported immediately to the Vice President and Chief Auxiliary Enterprises Officer. Solicitation on campus by authorized agents or members of registered employee or student organizations conducted in a manner which violate this policy should also be reported immediately to the Vice President and Chief Auxiliary Enterprises Officer.

The Vice President and Chief Auxiliary Enterprises Officer will consult with the appropriate dean to investigate any authorized individual or registered organization that solicits in an unapproved manner. If, after reasonable investigation, it is determined impermissible solicitation is being or has been conducted or permissible solicitation is being or has been conducted in a manner which violates this policy, appropriate disciplinary action will be taken as follows by the Vice President and Chief Auxiliary Enterprises Officer or the appropriate dean:

  1. students and employees will be subject to disciplinary action in accordance with university policy;

  2. students' associations or registered student or employee organizations will be prohibited from solicitation for such period or periods of time as may be appropriate - in the case of repeated violations, the registered status of the organization may be cancelled or other appropriate penalties may be imposed.

C. Advertisement on Community Bulletin Boards

Students and employees may post advertisements for roommates, subleases and sales of used goods the seller has personally owned and used on specified community bulletin boards subject to the authority and approval of the appropriate dean or unit head or the Vice President and Chief Auxiliary Enterprises Officer. Any posting considered to be obscene or libelous or that is directed to inciting or producing imminent lawless action and is likely to incite or produce such action will be withdrawn at their discretion.

D. Disclosure of Solicitation by Student InterCouncil and Registered Student Organizations

Within 30 days after the beginning of each long semester, the Student InterCouncil and each registered student organization must file a statement with the Executive Vice President for Academic and Research Affairs through the applicable student affairs office disclosing the sources and amounts of money obtained from solicitations and the purposes and amounts of the expenditures made during the preceding semester or summer session.

E. Pharmaceutical and Medical Device Vendors

The university's policy on interactions with pharmaceutical and medical device vendors will govern these types of interactions for affected employees and students.

IV.     CONTACTS

ContactTelephoneEmail/Web Address
Office of Legal Affairs (questions regarding the definition of solicitation) 713-500-3268

legal@uth.tmc.edu

http://www.uthouston.edu/legal/contact-us.htm

Auxiliary Enterprises (questions regarding the approval of solicitation activities) 713-500-8400 http://www.uthouston.edu/auxiliary-enterprises/contact-us/