Policy Number: 71

Petty Cash and Change Fund Custodial Responsibilities

Subject:

Establishment and use of petty cash and change funds

Scope:

Employees

Date Reviewed: May 2014

Responsible Office: Treasury Management

Responsible Executive: Senior Vice President, Finance and Business Services

I.     POLICY AND GENERAL STATEMENT

Petty cash funds will only be established to reimburse employees and/or research participants for non-recurring, unexpected expenditures up to $150 for any one transaction. Change funds will be established and used to provide change for the clientele of certain areas (e.g., Parking and Recreation Center) and to patients of university clinics who wish to pay cash for medical services.

It is the responsibility of the custodian of the fund and the department head to administer these funds in accordance with all relevant university policies and procedures.

II.     PROCEDURE

For information regarding the establishment, maintenance and closure of a petty cash or change fund, refer to the Petty Cash and Change Fund Guidelines.  For information regarding payments to research participants, see Research Participant 1099 Guidelines.

If a cash shortage occurs, refer to HOOP Policy 188 Receipt of Cash.

III.     CONTACTS

ContactTelephoneEmail/Web Address
Treasury Management 713-500-4944

TreasuryMgmt@uth.tmc.edu

https://inside.uthouston.edu/finance/treasury-management/contact-us.htm