Policy Number: 21
Multiple Employments with Texas State Agencies
I. POLICY AND GENERAL STATEMENT
Employees of The University of Texas Health Science Center at Houston (“university”) may be employed concurrently by other Texas state agencies or schools; however, the maintenance of such appointments mandates special responsibilities for the individual and the agencies involved.
All new employees must report dual appointments as part of the employment process to Human Resources. Hiring departments that hire new faculty must ensure Human Resources and Employee Benefits are informed of any dual appointments.
Employees who acquire dual appointments with the State of Texas in the course of their employment with the university must immediately notify the appropriate administrative office of each institution of their dual status. The designated administrator for the university is the Vice President for Human Resources. Upon notification of a dual appointment, Human Resources will inform the employee of the special provisions to which dual state appointees are subject. Human Resources will contact the other state agency involved to establish which of the agencies will assume the role of principal employer and to coordinate the payment of any applicable overtime compensation and premium sharing. The two agencies will continue to correspond in the event of any change in status and/or percent of time worked by the individual. Employees must seek approval prior to accepting outside employment as described in HOOP Policy 20 Conflict of Interest and Outside Activities.
Employees who do not report a dual appointment status increase the likelihood that incorrect benefit payments will be made on their behalf, and nullify the ability of the institutions to account for any applicable overtime compensation. If an improper duplication of state-paid benefits occurs, the employee is required to refund the amount of the overpayment to the appropriate agency. The extent of the liability that can be accrued, during even a relatively short period of inaccurately reported compensation, can be substantial.