Policy Number: 17

Appointment Status

Subject:

Categories for determining eligibility for employee benefits

Scope:

Employees and student appointees in a student job title and on the university payroll

Date Reviewed: June 2014

Responsible Office: Human Resources and Employee Benefits

Responsible Executive: Vice President and Chief Human Resources Officer; Vice President, Finance and Business Services

I.     POLICY AND GENERAL STATEMENT

The University of Texas Health Science Center at Houston ("university") uses the following categories for the purpose of determining benefit eligibility:

Employee: any individual who receives a W-2 form from the university, including classified staff, administrative and professional staff, and faculty.

Regular Appointment: A full-time or part-time appointment continuing for a period of at least four and one-half months. 

Part-Time Non-Benefits Eligible: Employees who hold appointments of less than 50 percent time for four and one-half months or more are eligible to participate in the voluntary retirement programs.  Such part-time appointees are ineligible for paid leaves (e.g., vacation, sick leave and holidays), insurances, premium sharing, UTFLEX, and mandatory retirement benefits. Employees in a part-time status may be compensated on either a pro-rated basis of percent time to annual salary or may be compensated on an hourly rate for hours worked.

Temporary: A temporary appointment is defined as a period of less than four and one-half months (136 calendar days) which can be either full-time or part-time. All temporary appointees are eligible to participate in the voluntary retirement programs.

Temporary appointees are not entitled to participate in any university group insurances, premium sharing,  UTFLEX, paid leaves (e.g., vacation, sick leave and holidays) or mandatory retirement benefits. Employees in a temporary status are compensated on a pro-rated basis of percent time to annual salary or may be compensated on an hourly rate for hours worked.

Casual: A casual appointment is defined as less than 20 hours per week, normally discontinuous in nature, and irregular, infrequent, and not regularly scheduled. Employees in a casual status are compensated on an hourly rate for hours worked and are not eligible for benefits or paid leave.

Student: A student appointment is defined as an assignment that requires the appointee be enrolled as a student at any University of Texas institution. Students appointed for four and one-half months or more and for 50 percent time or more, are eligible for participation in group insurance programs and UTFLEX but are ineligible for participation in other benefit plans. Students are compensated on a pro-rated basis of percent time to annual salary.

All employees and student appointees in a student job title and on the university payroll are entitled to Worker's Compensation and Unemployment Compensation, regardless of the type of appointment.

 

II.     CONTACTS

ContactTelephoneEmail/Web Address
Human Resources - Compensation Services 713-500-3130 http://www.uth.edu/hr/department/compensation/index.htm
Employee Benefits 713-500-3935

benefits@uth.tmc.edu

https://inside.uthouston.edu/finance/benefits/contact-us.htm