Reductions in Force Sample Forced Ranking List
A reduction in force memorandum should be addressed to the Vice President, Human Resources, and routed through the office of the appropriate dean or administrator. It should include an explanation of the reduction in force, the evaluative criteria used to force rank employees, the names and titles of those affected, the anticipated date on which the notice of reduction will occur, and the last day worked (termination date). The forced ranking list should be attached and in the format shown in the sample below.
Sample Forced Ranking List
|Name||Emplid||Job title||Ethnic Group||Gender||Birth Date||Months of Service|
|*Smith, John||182737||Research Asst I||White||Male||10/20/48||46 months|
|Harold, Jane||837467||Research Asst II||Black||Female||02/02/62||31 months|
|Fang, Lee||220330||Research Asst II||Asian||Male||03/04/56||78 months|
|Field, Sally||112934||Research Asst II||White||Female||04/15/62||27 months|
|Furrow, Mike||222111||Research Asst II||White||Male||05/01/53||34 months|
|Garcia, Mike||342345||Research Asst II||Hispanic||Male||12/25/65||15 months|
|Kovacs, Ernie1||776543||Research Asst II||White||Male||11/30/60||7 months|
|*Silvers, Phil||655647||Lab Tech II||White||Male||05/16/39||140 months|
|*Evans, Bonnie||109111||Staff Asst||White||Female||10/29/63||20 months|
|*Beeson, Leeanne2||283999||Staff Asst||Black||Female||03/14/65||2 months|
NOTE: The evaluative criteria should be applied to all employees equally and non-discriminatively. The forced ranking exercise must be well documented.
*Employees part of Reduction in Force.
If an employee is being retained who has less service than another employee within the same job title, the reason(s) for retaining the less senior employee should be documented.
If a probationary employee is not among the group to be laid off, the reason(s) why this individual will be retained while employees with more service are to be laid off must be documented.