Sponsorship of Tuition and Fees
MECHANISM OF PAYMENT – The GSBS electronic Sponsorship Authorization Form allows a sponsor to pay a student's tuition and fees (T&F). The sponsorship form is used to authorize the payment of a student’s T&F from a fund or account that is under the control of the sponsor. The sponsorship form is Web-based and is maintained by the UT Health Science Center Registrar’s Office.This form may be accessed under “Forms” on the GSBS Website at or directly. On the same GSBS “Forms” page is a link to a new table showing the GSBS tuition and fees that will be charged during each semester of the academic year.
The faculty member or designee completes and submits the form electronically (must be submitted using an open browser; do not download the PDF form to your desktop). Required information includes: the student’s ID number; the check-box for the appropriate semester; the specific account to which their tuition/fees will be charged; and the billing/contact information (please include the financial contact in the academic department, not the billing office contact). Be sure to include the funding end date if grant funds are being used to sponsor the student (and provide a secondary funding source if the grant ends before the end of the semester being sponsored). If faculty are sponsoring more than one student, a separate sponsorship form must be submitted for each student. If there is any difficulty submitting the form electronically, a copy of the completed form should be printed and faxed to Blanca Torres in the Registrar’s Office at 713-500-3356 (please, always print a copy of the form for your records before clicking the “submit” button). NOTE: The Registrar’s Staff will process every form received and delays will occur if an electronically submitted form is also faxed or emailed.
"PAYMENT” OF TUITION AND BILLING – As soon as the Sponsorship Authorization Form is received by the Registrar’s Office, the student’s account will be modified to show that T&F for the semester have been “paid.” A copy of the sponsorship form is then forwarded to the Bursar’s Office for billing. The sponsor is billed sometime after the 20th class day of the semester (sponsors are invoiced and pay for only one semester at a time). In the Health Science Center, charges are billed against the sponsor’s account. Faculty at other institutions will be sent an invoice. The Bursar’s Office expects to complete the billing process within a month of the 20th class day. (IMPORTANT: Although faculty agree to pay tuition & fees, students should ALWAYS check their bill each semester. If a faculty member does not submit a Sponsorship Form, the student may be responsible for payment. Additionally, a student will be removed from all courses for the term if their account is not credited for timely payment).
ALLOWABILITY – NIH guidelines permit the payment of T&F for a student supported on a research grant since this is standard practice that will apply to all students at GSBS. When T&F payment is requested from an active NIH grant, the appropriate institutional officials (the PAF team at the Health Science Center or Grants and Contracts Accounting at M. D. Anderson) may contact the PI, if necessary, to get the information needed to approve the payment locally. [In the Health Science Center, the PAF team may request submission of a certification form of the type shown on "Forms" page of the GSBS Website.] Please contact your institutional Office of Sponsored Projects with any questions about inclusion of T&F in the budgets of future grant applications that you anticipate may fund GSBS students.
